BYLAWS OF THE
QUAD CITY
ENGINEERING AND SCIENCE COUNCIL
ARTICLE
I
Members of the Quad-Cities Engineering Council
as of the date of incorporation of the Quad City Engineering and Science
Council (Council) shall automatically be considered fully qualified and proper
members of the Council without further application or vote. Any rights, obligations, and/or commitments
with and by the Quad Cities Engineering Council shall be deemed rights,
obligations, and/or commitments of the Council.
Other engineering, scientific, and
technical societies may be admitted as members of the Council upon a simple majority
vote of the Council. New societies
shall agree to conform to and abide by all rules, regulations, and bylaws of
the Council.
Organizations with interests related to
engineering or science may become associate members of the Council. Associate membership does not include voting
rights nor is a member of such organization allowed to hold office in the
Council, chair any committee, or become a member of the Executive Board. Examples of such organizations include, but
are not limited to museums, schools, and businesses.
ARTICLE
II
The date of any regular Council or
Executive Board meeting may be set or changed by a majority vote of the
membership present at any regularly scheduled meeting. Notice of the change shall be given by mail
or other means to Council members at least five (5) days prior to the changed
meeting.
Regular meetings of the Council shall
be held on the third Wednesday of each month during the months of August
through June.
Officers shall be elected at the May
meeting.
Special meetings of the Council may be
called at any time by the President of the Council or by a majority of the
Council membership upon five (5) days advance notice.
ARTICLE III
Voting members of the Council shall
consist of one duly designated representative or alternate of each of the
engineering, scientific, and technical organizations comprising the
Council. Other non-voting members of
the Council may be added or subtracted as needed. Each member organization will appoint a representative and an
alternate representative to the Council with full power to speak for the parent
organization.
The officers of the Council shall be a
President, a President-Elect, a Secretary, a Treasurer, a Director I, a
Director II, and one or more Executive Directors Emeritus
The Executive Board shall be comprised
of the duly elected officers of the Council.
The overall operation of the Council
shall reside in the Executive Board, which will formulate policy and appoint
heads of standing and ad hoc committees.
The membership of the Council may, by simple majority vote of the total
voting membership present, veto any policy or appointment made, whereupon the
voting membership of the Council may determine substitute policy or
appointments by a simple majority vote.
The elected officers of the Council
shall require a majority vote of the Council members present or accounted for
by proxy. Each member of the Council
will have the right to cast a single vote for each vacant position to be
filled.
Officers of the Council shall serve a
one-year term from June through the following May.
A member who has served as President of
the Council for one year shall not serve a successive term or be elected to the
position of President-Elect.
The President shall appoint annually an
Audit Committee of three voting members of the Council who shall audit the
Treasurer's books in May. The committee
will report its findings to the Executive Board and Council one month before
the close of the fiscal year. The
fiscal year is defined as the date the incoming treasurer assumes office until the
day prior to assumption of duties by the subsequent treasurer.
The President shall appoint annually a
Nominating Committee of three voting members of the Council who shall nominate
one or more candidates for each elected office of the Council.
A person who has made exemplary
contributions to QCESC may be elected to the position of Executive Director
Emeritus by a simple majority vote of the Council. Executive Directors Emeritus will be voting members of the
Executive Committee and the Council.
Election as Executive Director Emeritus is for lifetime. No more than one person shall be elected as
Executive Director Emeritus in any year.
ARTICLE
IV
The President shall preside at
all meetings and perform such other duties as pertain to this Office. The President will be an ex-officio member
of all committees and represent the Council in official matters relating to the
public, outside organizations, and other activities of the Council.
The President-Elect shall
preside in the absence of the President and perform all other functions of the
President in the President’s absence, and shall automatically serve as next
year’s President. If the office of
President-Elect becomes vacant, the President for the following year shall be
elected at the May meeting.
The Secretary shall keep an
accurate record of the proceedings of all the meetings of the Council and
Executive Board. The Secretary shall
keep a list of the names and addresses of the Council members and officers of
all the member organizations as well as preserving in a permanent file, all
official records and correspondence of value to the Council. The Secretary shall be responsible for all
mailing functions of the Council.
The Treasurer shall be
responsible for collection of all receipts and monies due the Council, the
safekeeping of all Council monies in an Executive Board-authorized bank or
other financial institution, and shall make only Executive Board-authorized
disbursements by cash or by check signed by the Treasurer or the
President. The Treasurer will keep an
up-to-date account of all receipts and disbursements, and will make at least a
monthly report to the Council. At the
discretion of the Executive Board, the Treasurer shall furnish a bond on the
Treasurer and the President at the expense of the Council. The Treasurer shall be responsible for the
completion and submission of appropriate annual tax and any other required
forms.
If any office becomes vacant, the Executive Board shall
appoint a member to fill this vacancy until the next annual election.
The Director I, who is the
immediate past president, shall serve a one-year term and assume the duties of
Parliamentarian. The Parliamentarian is
responsible for ensuring that meetings are conducted in an orderly manner and
in accordance with Robert’s Rules of Order.
The Director I will also serve as chair for the E-Week Banquet Speaker
Committee. The Director I will assume
the position of Director II the following year.
The Director II, who is the past
Director I, shall serve a one-year term and assume the duties of
Sergeant-at-Arms. The Sergeant-at-Arms
is responsible for maintaining Council properties, arranging meeting sites, and
welcoming members and guests at each meeting.
The Director II will also serve as chair for the Engineer/Scientist of
the Year Awards Committee.
Last Update: October 14, 2002